An office printer is one of the most valuable tools in your workplace, which means it needs to be reliable. With people printing anything from a couple of pages to large-scale projects and presentations daily, it’s critical to perform regular printer maintenance to ensure your printer can handle the demand and maximize productivity. Many businesses don’t understand the importance of a well-maintained printer, but professional servicing can help prevent workflow disruptions, among other things. Below, the experts at Office Technologies share how often you should service your office printer and some common issues you’ll face if you ignore regular maintenance. How [...]
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Are you wondering how you can increase productivity at your office? With only so many hours in the day, making the most of your employee's time is crucial. However, determining the best ways to do this can be more challenging than you think. There are generally two options to increase output at your workplace—either have employees put in more hours or encourage them to work smarter. Below we will discuss five things your company can do right now to increase productivity. Review Existing Workflow Your company thrives off its workflows. A workflow is a series of actions or activities necessary to [...]
Your office finally purchased a brand new printer, but you notice the prices of the ink cartridges are outrageously expensive. Brand new cartridges can cost upwards of a hundred dollars, and if you’re purchasing new ink multiple times throughout the year, it is often more expensive than the initial cost of your brand new printer! If you manage an organization with a demanding print environment, you know the cost of ink adds up quickly. Remanufactured ink cartridges could be a more cost-effective option. Remanufacturing is of the most valuable processes your office can adopt to help cut down on costs, waste, [...]
If you own or manage a large business or workforce, you know the hassles of managing several printing devices across a large area. Maybe some machines are getting overused while others gather dust. Or, perhaps some of your printers are slow and outdated, and your team chooses to not use them at all. No matter the reason, if you are looking for ways to increase efficiency and speed up workflows while cutting costs and increasing profits, you might want to look at your print fleets optimization. Most individuals are unsure of the best ways to optimize their fleet, but the managed [...]
Office printers are critical components in any office, and when something goes wrong, your entire organization can suffer. If you’re having printer problems or error printing occurs, it’s important to understand how to fix some of the most common problems so you can eliminate frustration and keep your business running smoothly. Whether it’s a software or hardware issue, the team at Office Technologies is here to help troubleshoot the most common printer problems. Your Computer Won’t Connect to the Printer Probably the most common problem users encounter with an office printer is the connection between the printer and the computer. [...]
Does an MPS Program Make Sense for a Small or Medium-Sized Business? For small to medium-sized businesses needing an upgrade in day-to-day business document handling, managed print services (MPS) is a highly recommended option. By outsourcing MPS, growing small businesses and more established medium-sized organizations can realize many positive benefits to worker productivity as well as potential cost savings. MPS for small businesses is fast becoming a must-have for the modestly sized company looking to perform like a larger firm. MPS for mid-sized businesses also helps put these companies on a more even playing field with larger corporations. An Overview [...]
What Are the Advantages of HP Managed Print Services? Managed services are becoming an increasingly attractive way for businesses to handle all sorts of corporate needs without being subject to the variables of up and down business cycles. This trend is even more pronounced when it comes to print and document management. Companies looking to implement managed print services to cut printing costs and increase efficiency should consider the benefits of Hewlett Packard’s top-of-the-line managed print solutions. Hewlett Packard (HP) gained a strong reputation as a leading manufacturer of computer printers, from back in the early days of personal computing. HP [...]
How Can Managed Print Services Reduce Waste & Improve Efficiency? Even with the digital revolution, paper printing is still an important need for almost all businesses. Unfortunately, printing can cost a lot of money while creating unnecessary waste. Fortunately, managed print services can be an effective way to save on costs, lower waste, and improve efficiency at a busy office. What Is Managed Print Services? Managed print services, or MPS for short, is the hiring out the oversight of a company’s printing ecosystem to an external consultant that specializes in efficient printing. MPS does not mean that a company doesn’t have [...]
How Can Managed Print Services Simplify Workflows for Accounting Offices? Accounting firms can’t afford any down time when it comes to copiers and printers. Having reliable printing services during tax season is absolutely crucial. This is where managed print services can make a huge difference for busy accounting firms. While the IRS has been increasingly encouraging online submission of taxes and related forms, many accountants still prefer to send in tax returns on paper to avoid possible electronic glitches. Furthermore, tax documents often need to be printed and sent to clients. And sometimes, it is just easier to read, review, and [...]