Managed Print Services for Finance and Legal Professionals
Lawyers, accountants, and financial professionals are in a unique position when it comes to print. These industries are notorious for their reliance on high-volume print projects and strict regulations concerning privacy and cybersecurity.
As a result, legal and financial professionals often spend more than needed on print equipment and services.
Print Challenges Facing Finance and Legal Professionals
On an individual basis, lawyers and accountants print far more than office workers in other fields. In many cases, there is no effective workaround for reducing high-volume prints without compromising regulatory frameworks that strictly require pen-and-paper processes.
However, in a rush to get up and running, both accountants and lawyers will often set print solutions in place and then leave them that way indefinitely. As the firm grows, the print solution remains the same, producing inefficiencies that compound with the expansion of the firm, eventually taking a major bite out of the firm’s revenues.
The results show themselves in the day-to-day processes common to any professional services firm:
Financial and legal firms are afraid to change their print configuration for fear of downtime during peak periods – like tax season for accountants.
Professional service firms rarely optimize device utilization, leading to situations where high-volume equipment is underused, and low-volume equipment is overused.
Accountants and lawyers have little access to responsive service providers that can offer value-generated print solutions that maximize efficiency.
Very few firms have a comprehensive print security plan in action. Among those that do, even fewer have a robust, automated means of enforcing their security policy throughout the print network.
How Managed Print Services for Finance and Legal Firms Enhances Efficiency
Financial and legal firms are businesses that must rely on robust IT infrastructure to succeed in the long term. They require efficiency from their print fleet and cannot afford device downtime. Managed print services offer an efficient and elegant solution to this problem:
Benchmark Security
Cutting-edge imaging hardware allows for secure authentication of print orders. Alongside comprehensive print tracking and log generation, this allows financial and legal professionals to enjoy world-class security for printed documents and the sensitive data those documents often contain.
Reduced Print Costs
Managed print providers assess their customers’ print fleets to identify opportunities for print efficiency. Device optimization and affordable supply acquisition can reduce per-page print spend by up to 30%.
Simple Billing
Print output management software like PaperCut allows financial and legal professionals to automatically bill their clients for document output. No longer do accountants and lawyers have to spend non-billable hours counting the number of billable documents they printed for a job.
Proactive Maintenance
Instead of waiting for print equipment to break down before fixing it, managed print services use proactive maintenance scheduling to predict when older equipment needs service. Professional technicians track print usage and schedule service before hardware breaks down.
On-Demand Compliance
Managed print services for finance and legal professionals makes regulatory compliance easy – insofar as print processes are concerned. Instead of spending valuable man-hours configuring your print network to comply with the latest data security regulations, your managed print provider guarantees that you are always up-to-date.
Lower Print Spend and Increase Productivity Today
Earn responsive print service from world-class professionals by investing in managed print services for finance and legal professionals. By entrusting your print fleet to a highly trained team of imaging experts, you can deploy best-in-class solutions for print efficiency and security without having to overspend on print and network infrastructure.
Your financial or legal firm can start streamlining its print-related processes today. Contact one of our imaging experts to begin the process!