Take Control of Printing Costs:
Managed Print Services for Small Business
Businesses with less than 500 employees have particular needs when it comes to managing their print fleets. Typically, these organizations don’t have the resources to deploy huge in-house print fleets the way large enterprises do, but must nonetheless compete with prices offered by enterprise competitors.
Similarly, small and mid-sized businesses have the same communication and security concerns that large enterprises have. They need to invest in cutting-edge print equipment with benchmark security performance and mobile networking capability, but can’t simply fill out a procurement form and trust that corporate stakeholders will take care of it.
At the same time, small businesses need to reduce print spend and identify ways to improve print efficiency throughout their business processes. Implementing this kind of infrastructure requires investing in managed print services for small business – specialized solutions that make life easier for small business IT teams.
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Top Print Challenges that Small Businesses Face
Smaller organizations tend to have smaller infrastructure, almost by definition. But organizational efficiency requires infrastructure. This produces a situation where small and mid-sized businesses suffer from inefficiencies in areas they should be running more efficiently than their enterprise counterparts can.
Print Budget Projections
One of the major challenges that small businesses face is in print visibility and budgeting. Many organizations don’t know how much they spend on print, which leads to uncontrolled costs that rise as the organization grows.
Print Equipment Maintenance
Print fleet maintenance and support is a time-consuming task for small business IT specialists. It is a low-impact, high-volume task that must nonetheless be completed in order to avoid downtime. Organizations need solutions that free up their IT team for higher impact strategic initiatives.
Disconnected Print Strategy
In many small and mid-sized businesses, purchasing departments handle the procurement of print supplies without clear data on print supply usage. Under these conditions, it is inevitable that the organization will either underspend or overspend on print consumables – there is no method in place for just-in-time delivery.
High Consumable Costs
Small businesses that don’t have enough time to look for cost-saving alternatives to original manufacturer consumables are spending too much on print cartridges. Finding high-quality, low-cost consumable providers is an important part of any businesses’ long-term print strategy.
Benefits to Managed Print Services for Small Business
Managed print services allow small businesses to enjoy economies of scale normally exclusive to large enterprises. By outsourcing print management expertise to a service provider, small and mid-sized businesses can save money, boost productivity, and eliminate print waste.
Managed print services do this in a number of ways. Dedicated technical service ensures that offices are well-stocked with low-cost consumables and have access to top imaging talent on-demand:
IMPROVES PRINT PROCESS VISIBILITY
Managed print services use next-generation print auditing software to gather data on company-wide print processes at the individual user level. Automated software allows managers and executives to immediately gain access to real-time data on print usage and identify opportunities for improvement.
ELIMINATES THE BREAK/FIX CYCLE
Instead of repairing broken equipment in a constant cycle. Managed print services for small business allows expert technicians to focus on proactive maintenance. With your managed print service team taking care of maintenance and workflow optimization, your IT team is free to focus on higher-impact initiatives like network infrastructure and security.
MINIMIZES CONSUMABLE SPEND
Managed print service providers leverage their relationships with remanufactured toner cartridge providers to save on consumable costs through economies of scale. They then pass these savings onto their customers in the form of significant discounts on print consumables.
Invest in Managed Print Services Today
With managed print services for small business, you can save up to 40% of original equipment manufacturer super store pricing. Same Day and Next Day delivery & postage service ensures you have access to print consumables when you need them the most.
Sign your small business up for managed print services and find out how much you can save every month. Talk to one of our print specialists to get started.